How to: Getting married as students? Organizational tips (#2)

As the summer approaches, the wedding season gets closer!

If you haven’t read the first part of this article, here is the link to find it !

 

With time passing by, you might be starting to stress a little bit more about the organization of your party. Don’t worry, it is totally normal!

You might have found your dress, and already chosen the place of your dinner reception. The key feature you should start worrying about is the caterer for your dinner. In fact, some places are only rentable if you choose to hire one of their caterers. In this case, the price might be a little higher, but the choice becomes a straightforward process and the organization is usually easier as the caterer already knows the kitchen and the furniture of the place.

In order to choose a caterer, you need to define which type of dinner you want: A seated dinner? A buffet?

A seated meal can look more luxurious and exceptional, although it might be more expensive as you need to pay the numerous waiters. We decided to go for a buffet, so our guests can choose between different courses. Moreover, we thought that it was more pleasant for the guests to give them the possibility of moving a little and talk with other tables during the dinner. Something you need to check before hiring a caterer, is if he or she imposes a corkage fee. In fact, it is often more interesting to bring your own drinks, but the caterer can ask for more than €5 for each bottle you bring. If it is the case, then you can probably abandon the idea of bringing your own drinks.

Aperçu traiteur

If you feel courageous or if you know people working in catering, you might want to organize yourself the whole meal. It might be very interesting and very satisfying, but you need to realize that it requires a lot of time and a very strong organization! In fact, you need to think about where you’ll buy food, who will go and transport the food, where to rent a refrigerated truck, who will do the service, where will you rent the tablecloths and napkins, how will you get the tableware etc. It is completely doable but most of the time, hiring a caterer is much more interesting and it will save you lots of stress and organizational issues.

 

Now that your guests have received a Save the Date and that you have found how you will proceed for the meal, you can start sending the final invitations. It should be done 3 to 4 months before your D-Date, and you should ask for responses 1 or 2 months before the wedding.

As we got confined, we had a lot of time to do the invitations ourselves from Canson paper and die-cutting plate. Although, I recommend you buy “simple” cards on the internet. Then, if you want to, you’ll be able to customize them with some ribbon, lace or whatever pleases you!

In order to remain as organized as possible, I encourage you to create an excel file with all the contact details of your guests and whom is invited to which part of the wedding (ceremony + dinner or just ceremony). Then, you’ll be able to add a column to specify  if you have  already sent an invitation or not, another column with their response! It would be very useful if you can also add a column in order to write down if your guest is an adult / teen / child or baby. Then, you will easily access  the exact number of adults staying for dinner, and the number of children in order to hire a babysitter or two! This information will be very important to communicate to your caterer, and for you to draft a seating plan for example.

Name Age Mail Address Invitation R. Ceremony R. Dinner
Charles Phillip Ingalss Adult Ingalls@gmail.com Little House on the Prairie Sent Yes Yes
Sophie de Réan Children NA Château de Réan Sent Yes No

 

Don’t hesitate to delegate tasks to your witnesses! They will probably be thrilled to take part of such an event! One last and major rule to apply:

On the D-Day, you shouldn’t take care of anything else than you and your spouse!

How to: Getting married as students? Organizational tips (#1)

Here it is, you have found your soulmate! You may have met both families and the wedding is to be scheduled. There is just an ultimate detail: you’re still a student with a tiny budget! Don’t panic, you’re on the right page.

If you wonder how to organize a beautiful wedding with a tiny budget, then keep reading! 

 

The first thing to know is how much time do you have before getting married. The more time, the easier it is to organize. Having a whole year allows an ideal organization, but things are easily workable in 8 / 10 months. 

Then, you may have to dress a first draft of a list of people you want to invite, especially for the dinner. Friends, family? This first list will highly influence your decisions concerning a major point of your organization: the dinner’s location. In fact, the room has to be large enough for all your guests. You should search for a 10% larger room than expected with your first draft as, even if some people won’t come, you surely will have other guests your forgot to write down on your list. However, the size of the room isn’t the only characteristic you have to check. A key feature that could make a difference is the kitchen (if there is one): is it sufficient to cook the whole meal for all your guests, is the equipment suitable for the whole evening ? Moreover, some places have enough tables, chairs and dishes to receive a lot of people, but some don’t. Make sure to check what equipment and services are included in the price of the rent. 

If you have a tiny budget, try to rent a village hall. Most of the time, these rooms are perfectly suitable for large receptions and very affordable. If you want a more charming place, you should find domains or castles to rent, but you will strongly increase the cost. Keep in mind that you can still decorate your room with flowers, sheers or garlands. Another way to reduce the cost of the rent, is to get married during the week or in winter and not on the weekends in the middle of the summer. In fact, almost all places adjust their prices. As an example, we had a 20% discount on the price of the rent because we decided to get married on a Monday instead of a Saturday. Check the national holidays, for you might find a very nice date to get married during a week! Few places even offer a 50% discount during the week or the winter. 

Table decoration

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